How to Maximize Security in Your Office

Security is about so much more than just locking the front door at the end of a long day. Physical and digital threats are very real, and they’re growing at a more sophisticated pace. So you need a secure workplace that requires A layered and proactive approach, from managing who enters the building to protecting sensitive information and equipment. 

As a business owner, you need to think strategically about your security processes. One of the most effective ways to start is by implementing advanced access control solutions such as the Genetec Synergis Access Control System. This will allow you to manage and monitor entry to the premises in real time, which prevents unauthorized access while maintaining a smooth flow for approved visitors and employees. Technology is only one part of the picture, however, so let’s take a look at how else you can maximise your security.

• Have a security policy drafted up. You need to have a clear and enforceable security policy that is comprehensive to your business. This will include rules for locking up at night, visitor protocols, and guidelines that handle sensitive documentation. You should think about putting procedures in place for reporting lost access cards, suspicious activity or unauthorised guests. It’s also important that you define roles and responsibilities from the front desk to senior leadership. This way everybody knows what’s expected of them.
• Secure your office equipment. Laptops, projectors and other valuable devices are common targets for theft. Secure the expensive equipment with lockable docking stations or storage cabinets. Sensitive documents should be kept in locked file drawers or safes, and anything no longer needed should be shredded before disposal. Digital data should be protected with encryption, strong passwords and two factor authentication. Workstations should lock automatically after a period of inactivity, minimising the risk of data theft in case someone walks away from their desk.
• Use surveillance and alarm systems. Surveillance cameras serve as a deterrent, but they’re also a means of evidence collection should you have a break in. Placing them at the hallways, entrances, elevators and anywhere strategic that could be hidden from sight is important. You need to allow for remote viewing, live alerts and cloud storage, so pair your surveillance with a reliable alarm system that can detect unauthorized entry after hours.
• Creates a culture of awareness. Even the most advanced of systems can be undermined by careless behavior. Regular security training can help your employees to recognize and respond to potential threats, such as tailgating or phishing emails. Encourage staff to be alert and report any unusual activity. Security is everybody’s responsibility, and creating that culture where awareness is valued makes your office harder to compromise.

Office security is about so much more than technology. You need to have discipline, vigilance and strategy in place. Tools like an access control system offer powerful capabilities, but lasting protection comes from combining smart technology with sound policies. Your approach to security really does matter, so put thought into it now.