How to Plan a Corporate Event That Will Create a Memorable Experience for All Employees
During a hard year, everyone pulled together to keep your business going. Now it’s time to celebrate your employees and all their efforts. You want to plan something that’s not only memorable but allows everyone to enjoy the moment. In consideration of this, we will help you plan a memorable corporate event, catering to all your employees with some pointers.
Pre-Event Planning
This is vital because it is at this point that you decide who this event is for, why, and what you propose this event entails regarding any themes. This stage also allows you to figure out what your budget will allow. Understanding how to host a corporate event correctly also means you need to consider why you are hosting the event. Are you celebrating a successful year? Launching a new product or service? Or perhaps just showing employee appreciation? Knowing the purpose of the event will help guide your planning and decision-making process.
Location
You will need to consider the location as it will need to not only be comfortably able to accommodate your guests, the additional room will be required for caters, a bar, waiting for staff, and for entertainers to get ready and perform. Hiring an entertainment facility will more than likely cater to all of these aspects.
You may also want to consider how your employees will get to the event, especially if it is some distance away. Hiring a coach that leaves from your office may be an idea to consider as everyone will know the pickup point and how to get there.
Theme
You need to decide whether there’s a particular theme or just add a decoration to the facility. These aspects will almost certainly help the atmosphere you are trying to create. Perhaps using your company’s corporate colors for balloons and decorations may encourage attendees to feel connected to the event. Or you may want a completely different theme to tie in with the event if there’s a specific reason for it. Just remember that you want people to feel relaxed in a positive atmosphere, so colors need to reflect this.
Food and Drink
A menu will need to consider allergies and preferences. If there is a considerable amount of attendees then a sit-down meal with a pre-optional menu available may be better than having people queuing at a buffet. Waiting staff dedicated to certain tables may also reduce the number of people congregating at the bar throughout the night.
Entertainment
As there is no specific audience because all of your employees from different departments are the expected attendees, you need to ensure that any entertainment does not exclude or unintentionally offend. Having a range of entertainment performers available from Green Light Booking will allow you to use different types of entertainment throughout the night. This will keep your attendees entertained.
- Master of Ceremony (MC)
If you’re planning to have various types of entertainment throughout your event, why not hire an MC to fill in the times when different acts are setting up behind the scenes? An MC can often provide their own unique form of entertainment which will keep your attendees entertained whilst other acts are getting ready for their moment to perform.
- Singers, Tribute Acts, and Bands
These talented people will sing many well-known songs that will get your attendees moving or singing along with them in a variety of genres. Some groups even have choreographed routines, providing consummate experience.
- Musicians
When guests are eating, musicians playing in the background would be better than no noise. Those that do not want to eat or have already eaten can take to the dance floor. This allows for guests to have a moment to interact, whether it be conversing or dancing.
- Magicians and Illusionists
If you’re looking for something that will keep your attendees stunned and wondering how something was done, then perhaps a magician or illusionist would be appropriate. Hiring a magician that is also a comedian is guaranteed to produce laughs alongside wonderment. If you think audience interaction will be a winner then hiring a magician or illusionist that will incorporate audience participation is something to consider.
- Comedians
Laughter is often the best way to bring people together, so why not book a stand up comic? With many incorporating other things into their act, like juggling or unicycling, you are bound to find an activity that will appeal to you and make your attendees laugh. A sure-fire way to captivate attendees, finding an appropriate comedy act will keep everyone entertained.
- Cirque Acts
If you’re looking for something with a wow factor, then perhaps cirque acts are right for your attendees. With fire artists, aerialists, gymnasts, acrobats, and more, your audience will be amazed at the feats of these experts, right in front of them.
An act should not only entertain but also provide enjoyment to attendees at any event. If you’re planning a memorable event, then hiring entertainers that are unique and good at what they do will ensure this. Furthermore, good entertainment will provide a point of discussion for years to come amongst your employees. This is what makes an event memorable.
